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The Microsoft Outlook Ideas Book

You're reading from  The Microsoft Outlook Ideas Book

Product type Book
Published in Mar 2006
Publisher Packt
ISBN-13 9781904811701
Pages pages
Edition 1st Edition
Languages
Author (1):
Barbara March Barbara March
Profile icon Barbara March

A Contacts Folder for Company Vehicles


Let’s now take a real leap of imagination and consider that if our company has a fleet of vehicles, why can’t we store the details in a Contacts folder? These details could include the make, model, year of manufacture, registration number, mileage, and date of service; perhaps we could even get Outlook to remind us when the vehicles should be serviced.

This amount of very specific data would need to be held in a separate Contacts folder. So the first action would be to create a new suitably named Contacts folder, not for people but for company cars.

Creating the Contacts View

Rather than modify an existing view, create a new view as follows:

  1. 1. Create a new table type view from the Define Views | New option and name the view Company Vehicles.

  2. 2. In the View Summary dialog box, click Fields, and select the fields: Full Name, Birthday, and Contacts and click OK.

  3. 3. We will now create the following five new manual fields:

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