Moving On with Data Migration Services

G Suite gives organizations and professionals the tools they need to have safe and reliable communication and collaboration. Some of them are lucky enough to get it from day one, but in many cases, the organization might be using a certain version of Microsoft Office and they will need you to help them migrate.

Free Google accounts offer a wide range of solutions, so it's not rare to see users and businesses using the free version, but then looking to upgrade to G Suite at some point, if at the least to get a custom domain name.

Even if Google accounts are the most popular choice for personal accounts, Microsoft has been around for longer. Therefore, corporations are more familiar with it and many have been using it for many years, and changing to something different is a big step for them. As a G Suite administrator, it's your...

Managing migrations

As a G Suite administrator, one of your roles is to help users in your organization migrate from a legacy system to G Suite.

Migrations are also necessary when the organization needs to move from one G Suite account to another. When large organizations decide to split into different branches, you will find yourself needing to target specific users during the migration.

In this section, we will learn how to use the Data Migration tool of the administrator home page to perform migrations for emails, contacts, and calendar events.

To get to the migration tools from the administrator home page, follow these steps:

1. Click on Data Migration
2. Select What would you like to migrate?

You can select Email, Contacts, or Calendar. There are some key differences between each kind of migration, so we will explore each option in its own section.

Once you create a migration...

Migration tools

Google provides a series of tools that facilitates migrating calendar information into the system, depending on where the data is coming from, so let's explore the different solutions.

If your users are migrating from Microsoft Exchange, ask them to download and install the G Suite Migration for Microsoft^® Exchange (GSMME) tool from https://tools.google.com/dlpage/exchangemigration at the computer they normally use to access their account.

For those coming from Microsoft Outlook, they need to download and install the G Suite Migration for Microsoft Outlook^® (GSMMO) tool instead from https://tools.google.com/dlpage/outlookmigration at the computer they are migrating the data from.

There is also a tool for migrating from IBM Notes using the G Suite Migration for IBM^® Notes^® (GSMIN) tool, which can be downloaded from https://support.google...

Integrating with Microsoft services

Many large corporations use Microsoft Exchange, and sometimes, they don't want to fully let go of their systems, or they need to be able to use it in combination with G Suite as part of the transition process. In this chapter, we will explore how we can integrate with Microsoft Outlook and Microsoft Exchange.

The first step for your users is to install and set up GSSMO for sync from https://tools.google.com/dlpage/gappssync and run it. The app will ask the user to log in to their G Suite account and to authorize access to their account information by clicking Allow:

Once they have given access, GSSMO will give the user the option to import their data. Here, they can select what elements to migrate before syncing. Once they've made their selections, they need to click Create profile and then Start Microsoft Outlook® to finish...

Summary

Congratulations! You now know the main options for performing email migration from Microsoft Exchange, Microsoft Outlook, an IMAP server, a free Google account, or another G Suite domain. With this, you have the necessary knowledge to help a team move from Microsoft services into G Suite.

We walked through the different ways in which we can perform migrations for calendar events, contacts, and emails from different systems, so you can now identify the differences and similarities between the different migration sources and options.

Finally, we learned where to get and how to set up the specialized tools that the G Suite team made to allows users to migrate and integrate G Suite and Microsoft Outlook or Microsoft Exchange, so that teams can have a smooth transition between systems.

In the next chapter, we will learn about managing multiple domains and user accounts.

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Further reading

• Migrate from Gmail to G Suite (https://support.google.com/a/answer/6167866?hl=en&ref_topic=6351498)
• Migration terms to know (https://support.google.com/a/answer/7001020)
• Migrate email from one G Suite account to another (https://support.google.com/a/answer/6351475?hl=en)
• Migrate from Exchange or Office 365 to G Suite (https://support.google.com/a/answer/180898?hl=en&ref_topic=6351498&visit_id=636878868873810593-3377032471&rd=1)
• Migrate from other webmail providers to G Suite (https://support.google.com/a/answer/6351474?hl=en&ref_topic=6351498)
• Transfer data between G Suite accounts (https://support.google.com/a/answer/1041297?hl=en)
• Migrate contacts to G Suite (https://support.google.com/a/answer/6174025?hl=en)
• Integrating Outlook and Exchange with G Suite (https://support.google.com/a/answer/33322?hl=en)
• Administrator setup for GSMMO (https...