This museum has an existing collection management system without digital asset management capabilities. The digital objects reside on an external disk system and are loaded into the database. Data from the collection management system is extracted to an XML file, where it is loaded into the database and matched against the digital objects already there. In not all cases will a match occur.
The key functions include:
A workflow system is implemented for adding new digital objects to the database. This involves identifying a digital object that needs to be digitized and loaded in. A request is then put forward, a photographer is assigned, and copyright rules are attached to the loaded digital image. The digital image is verified before being made public.
A PHP frontend uses a web service to provide a functional GUI for the general public to use for digital object searching and access.
Only digital objects marked for public access can be viewed.
Both the public and internal users access the one multimedia database.
