Whole of government E
This government organization has 20 departments within it. Each has a requirement for the management of digital assets and their controlled distribution. This includes releasing digital objects to the press, for use in marketing or for publication in brochures.
The general public does not access the digital objects, rather they are used internally. Tight control is maintained over them to ensure their correct usage. Each digital object is assigned an owner, who controls and determines whether it can be released to another person in the government department based on the reasons they specify.
The key functions include:
Each department is responsible for loading in their own digital objects. Each has an exclusive access to their digital objects and the metadata on them.
Read-only access can be given to the digital object, which if given (using roles) means other government users can search on and then request access to that digital object.
Once requested, an e-mail is sent to the owner of it, who then determines if it can be released. If permission is given, an e-mail is then sent to the user indicating permission has been granted. They can then download the digital object.
