Understanding expenses approvals

For any organization that processes cash advances and expense reports, it is extremely important that strict financial controls are in place to ensure that fraudulent expenses are not claimed and paid. This is where the PeopleSoft Expense module's flexible approval feature comes into picture. PeopleSoft delivers various pre-configured approval rules and roles as part of the Approval Workflow Engine (AWE). We can configure various approval and audit rules for expense transactions by modifying these pre-configured objects.

In this section, we'll discuss some of the important configurations for expense approvals:

• Approver types

• Transaction definitions

• Refinement templates

• Privilege templates

• Approver profiles

• Approver assignments

• Approver routing lists

Defining approver types

The expenses approval hierarchy in an organization consists of various roles, that perform different actions. For example, an expense report may go to the accounts supervisor first, who checks if...