Renaming files in SharePoint document libraries

SharePoint is the ideal choice for document classification systems. This platform provides a standard set of metadata properties while allowing us to create custom properties to improve data categorization.

For example, let’s take a document library to hold company contracts. We can enhance this library by adding extra columns such as the contractor’s name, the expiration date, and the department that requested this contract. Besides using this information for ordering and classification, you can also act on this data:

• Build a Power Automate cloud flow that sends a Teams notification to a department channel warning them about an expiring contract.
• Design dashboards based on this data to understand the number of contracts per contractor or which department requests more contracts.
• Create a Power App to gather data while on the go. This app can even collect signatures for these contracts.

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