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Mahara ePortfolios: Beginner's Guide

You're reading from  Mahara ePortfolios: Beginner's Guide

Product type Book
Published in Jul 2012
Publisher Packt
ISBN-13 9781849517768
Pages 328 pages
Edition 1st Edition
Languages
Concepts

Table of Contents (16) Chapters

Mahara ePortfolios Beginner's Guide
Credits
About the Authors
About the Reviewers
1. www.PacktPub.com
2. Preface
1. What can Mahara do for you? 2. Getting Started with Mahara 3. Create and Collect Content 4. Organize and Showcase your Portfolio 5. Share and Network in Groups 6. Course Groups and Other Roles in Mahara 7. Mahara Extensions Mahara Implementation Pre-Planner Installing Mahara Pop quiz — Answers

Chapter 4. Organize and Showcase your Portfolio

In the last few chapters, you learned about your profile page, dashboard page, files, journals, plans, and notes. You saw how you can add your profile information, files, and folders to your dashboard page, using some of the blocks provided. You learned that your profile page and dashboard pages are special types of page in Mahara. In this chapter, you are going to find out more about how to showcase your content by using pages. You will see how standard pages differ from your profile page and dashboard page, including which extra blocks you have to choose from. You will also see how to control who has access to your pages as well as how to group your pages together into collections. Finally, you will learn how to export your portfolio.

In this chapter you will:

  • Create a new page from scratch

  • Share your page with others

  • Limit the length of time for which you allow access to your page

  • Learn how to copy pages

  • Create a collection of pages

  • Look at a guide...

What are pages in Mahara?


In Chapter 2, Getting Started with Mahara, you were introduced to the concept of being able to create web pages in Mahara, which are called pages. You also got a glimpse of how easy it is to use the drag-and-drop facility to add blocks to a page when tailoring your profile page and dashboard page.

Pages are great! They are one of the stand-out features of Mahara and we think you are really going to enjoy learning to use them. Pages, like journals, are an excellent tool for reflection. The difference between the two is that a journal is very text orientated with a user reflecting on a topic in writing (usually with an image or video to supplement the text), and pages are more flexible, allowing you to pull in content from a wide range of sources (both from your own portfolio or freely available on the web) by using the blocks feature.

Time for action — create a page and edit the content


  1. 1. Let's get started and make your first page:

  2. 2. Click on the Portfolio tab on the main menu bar.

  3. 3. You will see that you are in the Pages area. You can see that your profile and dashboard pages are already listed there, but this time, we're going to make a brand new page. You will see a screen similar to Punam's page as shown in the following screenshot. She has decided that she is now going to create a page about the Tudors. So let's get going, click on the Create page button:

Janet Norman from PI Inc. thinks:

 

I often compare pages to photocopied handouts. They are representations of content for colleagues...

  • 4. Now, the screen you will see is almost identical to the one that you saw while editing your profile page, apart from that you will see one more tab on the top tab bar — Edit title and description. In this Time for action create — the page and edit the content section, you will be concentrating on the Edit content tab, so click on that. You will notice that no blocks have been added automatically for you, and your page is currently empty:

  • 5. Decide what you would...

  • A word on small page headers


    In Mahara, there are two possible ways that you may see your page. These depend on how the site has been set up by the administrator.

    Without small page headers

    The default page view shows the page within the context of the Mahara site and its theme. That means that the logo and menu bars (if you are logged in) will be on display to the viewer as well as the contents of your page. See the following screenshot for what this page view looks like. Notice the logo and menu are still on show:

    With small page headers

    These are displayed when the administrator has allowed small page headers in the admin settings. In this format, the logo and menu bars, at the top of the page, are replaced by a much slimmer header. See the following screenshot for what this page view looks like. Notice that the menu is now much smaller:

    When you have small page headers allowed, you will see that the mini menu at the top can be shown by hovering over the Mahara logo on the top left. You...

    Adding/removing columns from your page


    Punam is happy that she has managed to add some blocks to her page, but this has also made her think that she would like to give it more structure. She would like to have four columns so that she can associate each column with the following topics:

    • Column 1: Introduction and general information such as homework assignments/quiz questions

    • Column 2: Politics of Tudor Britain

    • Column 3: Culture

    • Column 4: Welfare

    So, let's go ahead and show you how to change your page layout.

    Time for action — editing your page layout


    You can follow these next steps for editing your page layout:

    1. 1. To add/remove columns from your page, click on the top tab Edit layout:

    2. 2. You will now see a screen that shows you a visual representation of all the options that you have for editing your page. You will notice that you can select between 1 column to 5 columns. Scroll down the page and decide how many columns you would like to use. Then, each column has a number of possible layouts controlling the size of the columns. These typically involve a choice between equal widths or larger left, right, and central columns. Choose the layout that suits you. On looking at the options for 4 columns, Punam decided she would like to have Equal widths and so ticked the appropriate option:

    3. 3. And that's all there is to it — once you've selected your layout, click on the Save button at the bottom of the page.

    4. 4. Punam's page now adjusts to look like the following screenshot, with one extra column to...

    Time for action — adding page details


    Let's give your page some details...

    1. 1. Start by clicking on the top tab called Edit title and description in page editing view.

    2. 2. You will see a form appear asking you to give your page some details. Start by giving your page a title under the Page title option.

    3. 3. Next, give your page a page description and add some tags. These tags work in the same way as those you added to your files in Chapter 3, Create and Collect Content. Remember they make it easier for you to search for your page later on, so it is worthwhile taking the time to fill them in.

    4. 4. Finally, choose the format of the name to be displayed in the Name display format field. You can decide whether or not to show your first name, last name, full name, or display name. This name appears at the top of your page. Punam has decided to choose her full name:

    5. 5. Click on Save to finish.

    What just happened?

    You have just added some details to your page, including the title, description, tags, and...

    Page access


    So you have made your page and given it some details, but there is still one very important thing to do — deciding who gets to see it!

    One of the beauties of Mahara is just how much flexibility it gives you over controlling access to your information. You can specify who gets to see what and when.

    If you don't do anything, then the page by default is only ever private to you (and an administrator). If you want to share it, follow the instructions given in the following section. You may choose not to give access to other people if you are still drafting the page, for example.

    But, for now, let's assume you want to go on straight away to share your page with others...

    Time for action — editing your page access


    Let's see how to edit your page access:

    1. 1. When editing your page, click on the Share page >> option. Sharing of all your pages is controlled at one central place in Mahara and you may notice that you are now in the Share section of your portfolio as shown by the highlighted submenu item in the following screenshot:

    2. 2. You should be on a page titled Edit access. Click on the help button next to the title to get an idea about what you can do on this page. At the top of the page you will see all of the pages that you have created. You can choose one or more pages to edit access for. For now, let's edit the access for one page, the one you just created. Punam noticed that her Tudor's page is already selected:

    3. 3. Now, let's decide with whom you want to share your page. To the left of this page, there are all the people or groups of people you can allow access to and to the right, there are those people/groups who can already access your page. Currently...

    Secret URLs


    There is one other way of sharing your page that you haven't seen yet and that's via secret URLs.

    Secret URLs are a quick and easy way of giving access to your page to people who aren't already members of the Mahara site. The URL is simply a link to the page, which you can set up as a hyperlink and send via e-mail for others to open. The URL that is created is difficult to guess so that the general public can't easily find your page. Don't share this secret link via standard web pages otherwise it is likely to be found by Google and other search engines, and then it won't be so secret!

    Instead of your Mahara page URL looking like this:

    It will look like this:

    This complexity in the URL adds a little bit of privacy/secrecy to your content. It's highly unlikely that somebody will guess a link like that.

    Let's see how to create a secret URL for the page that you created earlier.

    Time for action — create a secret URL


    You are going to make a secret URL for the page that you created earlier:

    1. 1. Go back to the page/collection sharing control area by clicking on Portfolio on the main menu and Share on the submenu.

    2. 2. You will see a list of all the pages that you have created. You can use the key button to the right to edit access again, instead click on the pencil icon to create a new secret URL:

    3. 3. On the resulting screen, click on Add next to the New Secret URL label:

    4. 4. You will see a new secret URL pop into place above the Add option. It should be quite long.

    5. 5. You can even control access for your secret URL by clicking on the pencil to the right and setting a start and end date.

    6. 6. That's all there is to it! You can add as many secret URLs as you like and manage existing ones by deleting them with the cross on the right-hand side.

    What just happened?

    You've just learned how to create a secret URL for sharing your page:

    Editing your page once you have created it


    The page that you created will now have appeared in the Pages area of your portfolio. In this screen you will notice a couple of icons on the right-hand side, which allow you to either jump back into editing mode or to delete your page.

    Have a go hero — edit your page

    Now that you know how to go back and change things, try to:

    • Change the title

    • Add a new block

    • Change access rights

    You can use the block descriptions in the next section to make a choice about which new block you would like to add. Try adding one that you haven't used before to see what you can achieve.

    Blocks


    So far, you have seen a few of the blocks that are available for you to add to your page, including the text box, profile information, and image blocks. Here is a breakdown of all the blocks that are available in Mahara and what you might use them for:

    Neil from Training for Work thinks:

     

    The secret...

    Copying pages


    You learned how to make your own pages copyable earlier in this chapter, but what about if you want to copy somebody else's page into your own portfolio? The ability to copy someone's page is a really useful thing. This feature is all about saving time and sharing ideas.

    Category

    Name

    Image

    Description

    Files, images and video

    File(s) to Download

    This allows you to add files to your page that can be downloaded by other people. You can allow people to download files from your own files area as well as group files and site files.

    You may have lots of files you want to share with others. Why not turn your page into a file sharing space where you can allow other people to download files such as pdf files, documents, or images.

     

    A Folder

    Use this to display a single folder. People will be able to see all the files or folders that are contained in this folder.

    By adding a folder you can allow other people to download lots of files rather than using the file block.

     

    Image

    Gallery

    ...

    Neil from Training for Work thinks:

     

    I think the ability to copy other people's pages will be really helpful for my assessors and learners. For my assessors, I want to create a template page that will contain all blocks that the learners need to submit their evidence with. It'll make life much easier if each assessor can copy the template for each of their students rather than starting from scratch. As the learners gain confidence, they can learn how to change things around later.

    Time for action — copying a page


    You can follow these next steps to copy a page:

    1. 1. Return to the Pages section of your portfolio. Click on the button called Copy a page:

    2. 2. You will now see a screen showing all the pages that you are able to copy in the Mahara site. You can use this screen to search for pages by both name and owner. Search for and find the page that you would like to copy.

    3. 3. Find a page you would like to copy in your own Mahara site. To copy the page, click on Copy a page. Punam has found the page that she would like to copy. It is called "The Vikings" and was created by Stewart from Schools Online:

    4. 4. Then, you will be taken to the screen that allows you to re-edit the page — should you wish to-and see a message indicating how many blocks and artefacts (files, journals, and so on) were copied. On the details page, you will see that your page now has a prefix Copy of in its name — decide whether you would like to keep this or change the name to something of your own choice...

    Page feedback


    This is a useful feature of Mahara. You have the ability to give feedback on any page that you have access to. This might be useful in the following situations:

    • You might have asked a peer on a course for feedback on some work that you are doing — in exchange for feedback that you can give on their work.

    • A tutor may have added your page to their watchlist. You may then be getting some informal feedback from your tutor on your work before you submit it for formal assessment (see more on formal assessment in Chapter 6, Course Groups and Other Roles in Mahara).

      Note

      Watchlists

      In Mahara you can add pages to your watchlist. By adding a page to a watchlist, you will receive updates (usually an e-mail notification depending on how you have things set up) about when it has been changed. This is useful for keeping track of any pages that you are interested in.

    • You could be using the feedback functionality as a communication vehicle. You may raise a topic for the discussion for your workmates...

    Time for action — feeding back on a page's content


    Let's leave some feedback on a page:

    1. 1. Start by finding the page on which you would like to give feedback and open it.

    2. 2. At the bottom of the page, you will see a section with four options listed. Click on Place feedback:

    3. 3. You will see a box open as shown in the following screenshot. Enter the message that you would like to send to the person who owns the page.

    4. 4. By default, the Make public option is checked, leave it like that to make your first feedback public.

    5. 5. You also have an option to attach a file, if you want to, to give more meaning to your message. Why not give multimedia feedback by attaching an audio or video response?

    6. 6. When you are happy, click on Place feedback. Stewart from Schools Online has found Punam's page and decided he would like to give it some public feedback:

    7. 7. You will now see the feedback displayed at the bottom of the page:

    What just happened?

    You just gave feedback on somebody else's page content. It is important...

    Collections — linking pages together


    Collections are simply a way of combining several pages together into one entity. They are really useful for creating a coherent story when you feel that one page alone doesn't give you enough space to do so.

    Here are a few things that you can do with collections:

    • Link pages together and give them a navigational block, so that they can be easily navigated between

    • Order the pages to your liking, not necessarily alphabetically

    • Give access to a whole collection rather than each page at a time

    • Copy a whole collection

    With pages in Mahara, you can create a mini-website with individual pages, a navigation system, and the ability to share it with whoever you like. Let's have a look at a few ideas for how you can use collections:

    • In a topical approach to a school project: The students might prepare a "The Tudors" collection of different pages including, for example: "Science and the Tudors", "Language and the Tudors", "Theatre and the Tudors", "Politics and the Tudors...

    Time for action — create a collection


    Let's see how you can link some pages together to make a collection:

    1. 1. Before you can get going on creating your collection, you will need to have all the pages ready to put into it. Start by creating some pages. Don't worry, they don't need to be complete and have all the content in, just to exist in your portfolio. Christophe has begun creating his pages. Here is the overview page for his collection:

    2. 2. Now that you have your pages ready to add, click on Portfolio from the main menu and then Collections from the submenu.

    3. 3. On the resulting page, you will see that you don't have any collections at the moment, click on Add one! or the New collection button in the top-right to start creating one.

    4. 4. The next page is where you can give your collection some details. Think of a relevant collection name and give it a collection description.

    5. 5. Next, decide if you would like to give your collection a page navigation bar. It is recommended that you do to start...

    Assessing the quality of your page/collection


    So by now, you should have had plenty of practice at setting up pages and collections. We would like to encourage you to think about the quality of your page. The quality of your page is very important. If your page is to be available for others to see, you want them to be enthused to read, watch, or listen to what you have to say. If the page is just for personal reflection, you still want to be able to return to the page at a later date and understand it, especially if you are going to use it in some kind of revision program.

    We have devised a list of guidelines for you to assess your pages against. This list is grouped into two key sections that we believe are important in page quality — Content (what you are adding, how relevant it is, and so on) and Aesthetics (layout, graphics, and so on).

    You may not agree with all of the guidelines, but hopefully it provides a good basis from which you can assess the quality of your page. This checklist...

    Page quality checklist


    The page quality checklist is divided into two sections — Content and Aesthetics.

    Content

    This section contains the following list:

    • C1: The content isn't simply a repetition of fact. The page contains personal responses to the content. Arguments/opinions are included.

    • C2: The thoughts are well structured and original.

    • C3: The page has a clear purpose/objective.

    • C4: Linked to point C3, an introductory sentence or paragraph could be included to communicate the key objective of the page.

    • C5: Paragraphs are used appropriately.

    • C6: The content is free of grammatical/punctuation errors.

    • C7: Colloquialism/slang is used only when appropriate to the subject of the page or to your style of reflection.

    • C8: Video included should be short, succinct, and add value to the page content. As a guide, videos longer than two minutes should be considered before inclusion (this is a rough guide, teaching videos or music tracks may be longer, for example).

    • C9: Audio should also add value...

    Exporting your portfolio


    Mahara allows you to export your whole portfolio. This is a great feature because it means that your portfolio isn't trapped inside the Mahara website in which it resides. You can set it free whenever you want to! This helps your life long learning — work that you have done in one school, college, university, company, or other training provider — to be transferred and developed upon as you move from institution to institution.

    In Mahara, you currently have the ability to export your portfolio into the following two formats:

    • Standalone HTML website: This option creates a self-contained website with your portfolio data. This means that you can view your portfolio in a standard web browser such as Firefox, Chrome, Safari, or Internet Explorer. This is great, because it also means that you can easily show off your portfolio to others via your own website on the Internet rather than the Mahara page owned by your education institution.

    • Leap2A: This is a format that allows...

    Time for action — exporting your portfolio


    Let's see how you can export your portfolio in Mahara:

    1. 1. Under the Portfolio tab on the main menu, click on Export.

    2. 2. On this page, you will see the two options for exporting your portfolio. Let's start by making a standalone HTML website. Make sure the Standalone HTML Website option is selected (it should be by default).

    3. 3. Next, you have the choice of exporting all of your portfolio, or just one or more pages. Let's export just one of Derrin's pages to be displayed as an HTML webpage. To do this, first click on the Just some of my Pages link under What do you want to export?.

    4. 4. You will see a section drop down that invites you to choose which pages you would like to export. Derrin has chosen his Free Software for Education page and ticked the box next to it to select it:

    5. 5. Remember, you can choose as many pages or collections as you would like to export.

    6. 6. Decide if you would like to include user feedback in your export.

    7. 7. To export, click on...

    Summary


    In this chapter, you learned a lot about pages. You saw how you can make a new page from scratch and edit it to contain the kind of content that you want to add. You also saw how to control who can see your page as well as when they can see it. You saw how to go back and edit your page once you have created it. Also, you copied someone else's page into your portfolio area.

    You had an introduction to the page feedback system in Mahara and placed your first feedback on a page, deciding whether you wanted to make it public or not. You saw how to link pages together by using collections.

    Finally, you thought about the quality of your pages by looking at some page quality guidelines and found out how to export your portfolio.

    Now that you've learned about your profile, files, journals, and pages, you're ready to learn all about the social networking facilities in Mahara. We started to discuss social networking in this chapter when we mentioned groups and friends. That is the topic of the...

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