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 The Ultimate Zoom Cookbook
 The Ultimate Zoom Cookbook

The Ultimate Zoom Cookbook: Over 100 recipes to enhance and engage communication with Zoom

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The Ultimate Zoom Cookbook

Content Sharing and Collaboration

Content sharing is a vital part of Zoom. Content can be defined as presentation material such as a PowerPoint slide or a Google Doc. You can also share your desktop or screen, even a Zoom whiteboard. Zoom allows users to share videos or audio such as music. You can share applications or portions of your screen. You can also share content from your iPhone or iPad. If you want to get even more advanced, Zoom allows you to use PowerPoint slides as a virtual background with your video in front. Sometimes it may be necessary to use a second camera when presenting with a physical whiteboard or a real prototype on a desk. The point is, when you are trying to convey a critical message to your meeting attendees, sharing content is vital.

In this chapter, you will learn all the ways Zoom allows you to share content during a meeting, which will allow your meeting participants to see exactly what you are saying and describing, immersing your attendees using...

Technical requirements

As a best practice, always update your Zoom to the latest version before beginning:

  1. Click on the profile icon in the top-right corner and choose Check for Updates:
Figure 2.1: Check for Updates

Figure 2.1: Check for Updates

  1. Your Zoom client will check to see if there is a new update. If there is, click the Update button.

Sharing content in a Zoom meeting

Sharing content during a meeting is the cornerstone of presenting beyond just your audio and video. Presenting to meeting attendees while adding some visual context to the point you are trying to convey could be one of the most important features of Zoom. In this recipe, you will learn how to share content in a meeting.

How to do it…

  1. Start or join a Zoom meeting.
  2. Once you have joined the meeting, you will see a Share Screen icon in the bottom navigation bar. This icon is highlighted in green for easy visual reference.
Figure 2.2: Share Screen icon

Figure 2.2: Share Screen icon

  1. Notice the up caret (^) to the right of the Share Screen icon. As a meeting organizer, you have control over who can share during a meeting, with the option to choose between one person at a time or multiple. As a meeting attendee, you will not have this option.
Figure 2.3: Sharing rights for participants

Figure 2.3: Sharing rights for participants

  1. When...

Changing layouts

By default, Zoom shares the full screen of any desktop you share. You may wish to change this with the layout feature. This feature lets you share your content in multiple ways, enhancing your presentation.

How to do it...

  1. Click the Share Screen icon during a meeting.
  2. Once the Share Screen options window appears, you will see Layouts to the right of the window as pictured in the following screenshot.
Figure 2.8: Layouts

Figure 2.8: Layouts

  1. There are four options to choose from:
    • Full screen: This displays your entire desktop.
Figure 2.9: Full screen

Figure 2.9: Full screen

  • Video hover: This mode displays your entire desktop with your video overlayed on top.

Note

If you click and hold the left mouse button on your video, you can move it anywhere on the screen from the Layouts window!

Figure 2.10: Video hover mode

Figure 2.10: Video hover mode

  • Video and full screen: In this mode, your video and your full screen...

Creating Zoom whiteboards

Sharing content from a desktop or application is certainly an effective means of presenting data. However, sometimes we need to be creative or spontaneous as we work, such as when trying to come up with ideas with a team, or simply drawing something out to direct energy for free-flowing thoughts.

Zoom includes whiteboarding features to brainstorm and collaborate on a digital canvas. Zoom Whiteboard is a powerful tool that allows users to engage others with an expandable and persistent digital experience that is intuitive with advanced features. The whiteboard allows both in-person and remote teams the ability to ideate visually with ideas, drawings, shapes, and more.

Zoom created whiteboards with a unified space so individuals and teams could visually structure their thoughts on a persistent online digital surface. Whiteboard enables dynamic collaboration with enhanced flexibility. Whiteboards can be easily shared before, during, and after a meeting...

Sharing whiteboards

You can create Zoom whiteboards on your own, but you can also collaborate with an entire team of contributors during a brainstorming session, for instance, with your meeting attendees. Whiteboards are a creative way to collaborate, and you will want to most likely share your whiteboard with other co-workers or external contacts after you are done.

How to do it…

  1. Open any whiteboard that you created from scratch or from a template from the Whiteboard icon in the top navigation bar in your Zoom client.
  2. Click the Share button at the top-right corner of your whiteboard.
Figure 2.19: Whiteboard Share button

Figure 2.19: Whiteboard Share button

  1. A Share Whiteboard window will appear giving you the ability to send this whiteboard to other participants for review, comment, or editing.
Figure 2.20: Share Whiteboard permissions screen

Figure 2.20: Share Whiteboard permissions screen

  1. You can now enter all the contacts, emails, or even Team Chat channels you wish...

Presenting whiteboards

In the previous recipe, you learned how to present content such as your desktop during a Zoom meeting. This applies to whiteboards as well. You have multiple options to present a whiteboard to your attendees. You can present the content of a new whiteboard or a previously created one. You can also present a new or existing whiteboard in collaboration mode, allowing all meeting attendees to brainstorm and create content on the whiteboard simultaneously.

Method 1 – from the Basic tab

How to do it...

  1. Start a new Zoom meeting or join an existing one.
  2. Navigate to the Share Screen icon.
  3. You will be presented with the Basic tab screen with items to share. Choose Whiteboard.
Figure 2.26: Share a whiteboard from the Basic tab

Figure 2.26: Share a whiteboard from the Basic tab

  1. A new whiteboard will be created and shared with everyone in the meeting. By default, the organizer of the meeting is the owner of the whiteboard. Also by default, all meeting attendees...

Sharing content via the iPhone/iPad

There may be times when you wish to share content from an iPad or iPhone directly into a Zoom meeting. For example, you might have a picture on your iPhone that you would like to share in a meeting with your attendees. Another example is you may be in a conferencing room and want to share a presentation from your iPad. The examples are limitless, but all are possible with Zoom.

How to do it…

  1. Start or join a Zoom meeting.
  2. Navigate to the Share Screen icon on the bottom of your Menu Control bar.
Figure 2.33: Share Screen

Figure 2.33: Share Screen

  1. A Basic sharing window will appear. There are two options to share from your iPhone/iPad. On the sharing screen, you have the option to either share content via AirPlay or through a cable connection.
Figure 2.34: Share content from iPhone/iPad

Figure 2.34: Share content from iPhone/iPad

  1. The first method is iPhone/iPad via AirPlay. This method uses a wireless network that the computer...

Sharing audio during a Zoom meeting

At times it is helpful to share your computer audio during a meeting. For example, at the beginning of a meeting, you could play music for the first few minutes while people are joining the meeting. Sometimes it is awkward for a group of people who may not know each other to just stare at a screen with unfamiliar faces silently. Music can help! Maybe you want to play an audio clip from a podcast or speech. All can easily be done in Zoom with the audio sharing feature.

How to do it…

  1. Start or join a Zoom meeting.
  2. Navigate to the Share Screen icon on your Meetings Control bar.
Figure 2.42 Share Screen

Figure 2.42 Share Screen

  1. Click the Advanced tab on the top of your share window. Then navigate to the Computer Audio option and click on it. It will be highlighted in blue as pictured in the following figure. (Note: Notice in the bottom-right corner of the Computer Audio option, there is a drop-down carot ˅. Click...

Sharing a video

Sometimes it is helpful to share a video during a meeting. It’s great to share your desktop, whiteboard, or audio as you’ve learned in previous recipes, but videos are another awesome way to keep your attendees engaged and immersed in your presentation. Zoom can easily play video as well as audio for all your meeting participants.

How to do it…

  1. Start or join a Zoom meeting.
  2. Navigate to the Share Screen icon on your Meetings Control bar.
  3. Navigate to the Advanced tab and choose Video. It will be highlighted in blue once clicked.
Figure 2.46: Share Video

Figure 2.46: Share Video

Note

Notice in Options that the Share Sound and Optimize for video clip are on by default.

If you don’t want sound in your video, you can uncheck the Share sound option.

It is generally recommended to use the Optimize for video clip option for sharing videos. This restricts and downscales the resolution to 1080/720 to provide improved...

Using slides as a Virtual Background

Presenting content is a very powerful tool when using Zoom. One of the best tools to use when presenting is Microsoft PowerPoint. You can use PowerPoint to create stunning visual slide decks, with slides that have text, graphics, and even video and audio all in one application. Zoom allows you to harness the ability of PowerPoint to present both your slides and your camera video feed at the same time! Using a super cool Zoom sharing feature, you can now use your own PowerPoint slides as a visual backdrop while you present. Learn how next!

How to do it…

  1. Start or join a Zoom meeting.
  2. Navigate to the Share Screen icon on your Meetings Control bar.
  3. Go to the Advanced tab and click Slides as Virtual Background. Once it is highlighted in blue, click Share.
  4. A file browser window will open. Navigate to the PowerPoint deck you want to use as a Virtual Background. Click Open.
  5. You will now be sharing the PowerPoint deck with...

Sharing a portion of your screen

There may be times when you would like to share just a part of your screen or desktop. For example, I use a large 50” monitor as my main screen and run multiple applications at the same time. Sharing my entire desktop would be too much information for a meeting attendee. I might just want to share a small part of my screen, such as an application, picture, or code. Zoom has this feature and it’s very helpful when presenting.

How to do it…

  1. Start or join a Zoom meeting.
  2. Navigate to the Share Screen icon on your Meetings Control bar.
  3. Click on the Advanced tab of your share screen window. Then click Portion of Screen. It will be highlighted in blue. Then click Share.
Figure 2.52: Share a portion of the screen

Figure 2.52: Share a portion of the screen

  1. A green border outline will now appear on your screen. Anything within this border is shared with your meeting attendees.
Figure 2.53: Sharing a portion of the screen

Figure 2.53: Sharing...

Sharing a single application in a meeting

There may be times when you only want to share a single application rather than your entire desktop. For example, I run several applications simultaneously, such as Microsoft Word, Google Slides, and a web browser. If I were to share my desktop my meeting attendees would see all these applications at the same time, probably not very helpful if I just want to present a Google Slides deck for a presentation. Zoom can share a single application from any desktop. It’s pretty cool.

How to do it…

  1. Start or join a Zoom meeting.
  2. Navigate to the Share Screen icon on your Meetings Control bar.
  3. From the Basic share screen window, you see all the applications that you have open on your computer. In the following example, I am running Microsoft Word, Acrobat Reader, and Microsoft PowerPoint. I have chosen to share just my Microsoft PowerPoint application by clicking on it. Notice it’s highlighted in blue and appears...

Pausing screen sharing

Sometimes during a meeting, you may be sharing your desktop and dragging in multiple applications to share. You might not wish to have your attendees watch as you move windows around your screen during your screen-sharing presentation. This can be resolved with the Pause Share feature. This allows you to stop sharing momentarily and then resume your screen share when you’re ready.

How to do it…

  1. After you start sharing a screen, the Pause Share icon appears. Click it to pause your screen share.
Figure 2.56: Pause Share

Figure 2.56: Pause Share

  1. This will stop your screen share for all meeting participants.
  2. To resume sharing your screen, click the Resume Share icon.
Figure 2.57: Resume Share

Figure 2.57: Resume Share

  1. With that, you’ve mastered pausing your share!
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Key benefits

  • Explore features such as webinars, attendee engagement techniques, analytics, and reporting
  • Leverage AI to increase effectiveness as a meeting organizer, presenter, and attendee
  • Discover advanced content and collaboration tips and tricks to create presentations that are engaging to the audience
  • Purchase of the print or Kindle book includes a free PDF eBook

Description

The last few years have completely changed the way we collaborate and communicate. Whether it’s internally with coworkers at a large enterprise or externally with prospective clients and customers, Zoom has created a new way to interact with people in real-time as well as asynchronously. This cookbook delves into all aspects of Zoom, moving beyond just meetings. You’ll get started by exploring key areas such as audio, video, chat, webinars, advanced reporting, and analytics. Next, you’ll progress from discovering simple Zoom video and audio calls to understanding features such as whiteboards, hardware integration, and phone capabilities. Gradually, you'll discover advanced techniques for effective content presentation, while configuring users and features from the admin portal. The last set of chapters cover advanced features on security and privacy as well as how to make the most of AI Companion to reach out to your audience with better content, clarity, and expertise. By the end of this Zoom book, you’ll be well-versed with the entire Zoom app and all the modalities available.

Who is this book for?

This book is for any user looking to get the most out of Zoom’s collaboration or communication tools.

What you will learn

  • Harness Zoom's features and functions beyond just video meetings
  • Understand how to use Zoom for multiple communication modalities
  • Discover advanced techniques for presenting content effectively
  • Find out how to configure users and features from the admin portal
  • Get hands on with Zoom phone, chat, email, and calendar
  • Configure Zoom hardware and software effectively
  • Secure Zoom with security and privacy techniques
  • Use AI Companion to work more efficiently and productively
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Publication date : May 31, 2024
Length: 340 pages
Edition : 1st
Language : English
ISBN-13 : 9781804616994
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Table of Contents

11 Chapters
Chapter 1: Understanding the Basics of Zoom Chevron down icon Chevron up icon
Chapter 2: Content Sharing and Collaboration Chevron down icon Chevron up icon
Chapter 3: Managing Zoom Meetings Chevron down icon Chevron up icon
Chapter 4: Zoom Phone Chevron down icon Chevron up icon
Chapter 5: Using Zoom Team Chat Chevron down icon Chevron up icon
Chapter 6: Zoom Webinars Chevron down icon Chevron up icon
Chapter 7: AI Companion Chevron down icon Chevron up icon
Chapter 8: Security and Privacy Chevron down icon Chevron up icon
Chapter 9: Advanced Tips and Tricks Chevron down icon Chevron up icon
Index Chevron down icon Chevron up icon
Other Books You May Enjoy Chevron down icon Chevron up icon

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Tom H Jun 04, 2024
Full star icon Full star icon Full star icon Full star icon Full star icon 5
The book is packed full of practical tips and tricks to improve collaboration. Patrick Kelley does a masterful job explaining how to leverage AI to enhance effectiveness in meetings, for example. The book delves into all aspects of Zoom, from video meetings, team chat, whiteboards, webinars, phone capabilities and hardware integration.The structured approach of progressing from simple tasks to advanced configurations ensures that readers of all levels can follow along and apply the knowledge effectively.This book is not just for IT professionals. It's perfect for educators, remote workers and business users who rely on Zoom for effective communication and collaboration. Anyone looking to maximize their use of Zoom will find this book indispensable. The book's clear and concise explanations make it accessible to users at all skill levels.Patrick Kelley's expertise shines through, making complex features easy to understand and implement. This book is a treasure trove of knowledge that equips readers with the skills to use Zoom like a pro. Five stars, for sure!
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Momof2 Jul 06, 2024
Full star icon Full star icon Full star icon Full star icon Full star icon 5
"The Ultimate Zoom Cookbook" is an essential resource for anyone seeking to fully utilize Zoom's versatile communication and collaboration tools. Every Zoom admin should have this handy guide to help you get the most from Zoom covering everything from basic setup and interface navigation to advanced features like AI integration and security protocols. Each chapter provides clear instructions, practical tips, and insightful strategies for maximizing Zoom's potential. Whether you're new to Zoom or an experienced user, this book offers valuable knowledge to enhance your productivity and efficiency. Highly recommended for anyone looking to master Zoom's extensive functionalities
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K Irish Jul 22, 2024
Full star icon Full star icon Full star icon Full star icon Full star icon 5
Okay, I am going to admit... I am a mature IT sales professional that has always struggled with professional growth reading! There, I said it!However, Patrick Kelley's - "The Ultimate Zoom Cookbook" has changed all of that for me! I just picked up the book recently and, so far, I have found his approach to understanding how to use Zoom for professional and personal needs easy to understand as he serves it up in bite size appetizer chapters. I know this book will help me combine the human aspects of "connection" with today's workplace landscape needs to "collaborate" using Zoom and take my interactions to the next level!
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J. Johnson Aug 09, 2024
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This book is such a valuable resource for all things Zoom. It goes through almost every product that Zoom makes and explains almost every feature in detail, with step by step tutorials. The “cookbook” format is really easy to follow. I have deployed Zoom products in enterprise settings and many of the end users would have loved having a guide like this. Most of Zoom's features are pretty intuitive for a tech savvy user, but for the not so intuitive features this cookbook does a great job of explaining the details behind each feature and walking the end user through how to leverage those features. The pictures along the way make it even easier to follow along. I do wish the pictures were in color, but I understand that doing so would add quite a bit to the cost of the physical book. If you get the digital copy though, the pictures are in color!Appendix A should be required reading for anyone who meets with end customers over video, regardless of the product. Kelley walks through the importance of a good microphone, camera, and lighting. He even makes a few budget product suggestions that can help you improve your video and audio quality without breaking the bank.My only concern is how quickly the book will become dated given the rate of innovation Zoom is known for. But I'm pretty sure packt and Kelley are ready for that given that the front cover prominently says "1st Edition".I would recommend this book to anyone who would like to know more about Zoom from an end user perspective. If you're an admin looking for a book on Zoom administration or integration, this isn't the book for you. Though, even as an admin, I bet there are still some tips in this book regarding certain features or settings that you weren't aware of. It's that robust.
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JV Jun 20, 2024
Full star icon Full star icon Full star icon Full star icon Full star icon 5
To anyone using Zoom who is already a fan of the tattooednerd on Youtube (aka Patrick Kelley...) you will know that his approach is to make Zoom, well.. approachable. Just like his videos on youtube.Through pictures and instruction, Patrick walks us through the platform in a framework of Getting Ready, How To Do It, & There's More.... covering both the User Settings and In-App experience for balanced training & guidance.For those who use it to those who support it, there is something for everyone.While the book doesn't address everything across the Zoom Platform, that wouldn't be possible, nor feasible. Using Patrick's approach to using Zoom, this book takes one through the Basics, so that users can get comfortable, before tackling more complicated functionality.The point is to get your fingers on the keyboard, your mouse clicking in the settings, your mind engaged in the platform, so you can understand how and why you are using Zoom.
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