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Alfresco Enterprise Content Management Implementation

Munwar Shariff

How to Install, use, and customize this powerful, free, Open Source Java-based Enterprise CMS
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Book Details

ISBN 139781904811114
Paperback356 pages

About This Book

  • Manage your business documents: version control, library services, content organization, and search
  • Workflows and business rules: move and manipulate content automatically when events occur
  • Maintain, extend, and customize Alfresco: backups and other admin tasks, customizing and extending the content model, creating your own look and feel

Who This Book Is For

This book is designed for system administrators, experienced users or developers who want to install and use Alfresco in their teams or businesses. Because Alfresco is free many teams can install and experiment with its ECM features without any upfront cost, often without management approval. The book assumes a degree of technical confidence but does not require specialist sysadmin or developer skills to get a basic system up and running.

Alfresco is particularly suitable for IT consultants who want or need to set up a flexible enterprise content management system for their clients, be that for demonstration, development, or as a mission-critical platform. This book gets you to that result quickly and effectively.

Table of Contents

Chapter 1: Introduction to Alfresco
Overview of Alfresco
How You Can Benefit from Alfresco
How does the Future Look with Alfresco?
Implementing an Example Solution Using Alfresco
Where do You get More Information?
Chapter 2: Installing and Getting Started with Alfresco
Installing Alfresco
Introduction to the Web Client
Getting Started with Content Creation
Chapter 3: Planning
Follow Best Practices
Start with Basic Configuration
Create a Blueprint for Your Application
Chapter 4: Implementing Membership and Security
Alfresco Membership and Security Model
Manage System Users
Individual User Access
Manage User Groups
Extend Security Permissions and Roles
Secure Your Spaces
Secure Your Content
Choosing the Right Security Model for You
Migrate Existing Users to Alfresco
Chapter 5: Implementing Document Management
Managing Spaces
Managing Content
Library Services
Categorizing Content
Recovering Deleted Content
Use Network Drives to Manage Content
Data Dictionary and Space Templates
Migrating Existing Content into Alfresco
Chapter 6: Implementing Business Rules
Using Business Rules on Spaces
Built-In Business Rules
Applying Business Rules to Individual Content
Handling Content Transformations
Executing JavaScript as Business Rules
Scheduled Actions
Chapter 7: Extending the Alfresco Content Model
Custom Configuration
A Custom Aspect
Custom Content
Custom Associations
Full Auditing
Chapter 8: Search
Search Overview
Advanced Search
Extending the Search Form
Using a Saved Search as a Report
Configuring the Alfresco Search Engine
Chapter 9: Implementing Workflow
Introduction to the Alfresco Workflow Process
Simple Workflow
Advanced Workflows
Adhoc Task-Based Workflow
Review and Approve Workflow
Creating Custom Advanced Workflows
Chapter 10: Collaboration and Syndication
Using Alfresco as a Collaborative Framework
Discussion Forums for Collaboration
Interdepartment Collaboration Using Spaces
Content Collaboration
RSS Syndication
Chapter 11: Customizing the User Interface
Configuring the Web Client
User Configurable Dashboards
Presentation Templates
Chapter 12: Maintaining the System
Exporting and Importing of Content
Data Backup
General Maintenance Tips
Upgrading to New Versions of Alfresco
Chapter 13: Implementing Imaging and Forms Processing
Example Imaging Solution with Workflow
OCR Integration
Integration with Kofax Ascent Capture
Integration with an eCopy-Enabled Scanner

What You Will Learn

This book will take you through the complete cycle of planning, implementing and customizing your ECM installation. Among the many topics covered are:

  • Working with users and membership accounts, including LDAP integration
  • Using Alfresco as a Smart document repository; working with automatic version tracking and control, and accessing the repository from the Web, shared network folders, or FTP
  • Making content easy to find using search, content categorization, and metadata
  • Automating document management tasks with business rules and complete workflows
  • Working together using Alfresco's collaboration and syndication features to create effective working groups
  • Customizing the user interface, creating your own dashboard layouts; presenting content in custom ways relevant to your business

Chapter 1:
Introduction to Alfresco
Chapter 2: Installing and getting started with Alfresco
Chapter 3: Planning
Chapter 4: Implementing Membership and Security
Chapter 5: Implementing Document Management
Chapter 6: Implementing Business Rules
Chapter 7: Extending the Alfresco Content Model
Chapter 8: Search
Chapter 9: Implementing Workflow
Chapter 10: Collaboration and Syndication
Chapter 11: Customizing User Interface
Chapter 12: Maintaining the System
Chapter 13: Implementing Imaging and Forms Processing

In Detail

Alfresco offers true Enterprise Content Management (ECM) and aspires to be "Documentum fast and free", and was founded by a former Documentum executive. Alfresco can store a wide range of digital content in flexible, smart "spaces". Content is accessible through a web interface, shared network folders, FTP, WebDav, and other methods.

Users can set up Alfresco to process content in certain ways, according to business rules and workflow requirements. It can also apply version control to documents automatically, making it easy and safe to collaborate and update documents.

Alfresco is regarded as the most powerful open-source enterprise content management system. Using Alfresco, administrators can easily create rich, shared content repositories. This book shows you how to unleash this power to create collaborative working systems in your enterprise.


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