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Alfresco 3 Enterprise Content Management Implementation

Amita Bhandari, Munwar Shariff, Pallika Majmudar, Vinita Choudhary

How to customize, use, and administer this powerful, Open Source Java-based Enterprise CMS
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Book Details

ISBN 139781847197368
Paperback600 pages

About This Book

  • Manage your business documents with version control, library services, content organization, and advanced search
  • Create collaborative web sites using document libraries, wikis, blogs, forums, calendars, discussions, and social tagging
  • Integrate with external applications such as Liferay Portal, Adobe Flex, iPhone, iGoogle, and Facebook
  • Automate your business process with the advanced workflow concepts of Alfresco 3
  • Fully revised and updated for version 3.0, covering Alfresco Surf and more

Who This Book Is For

This book is designed for system administrators, experienced users, and business owners who want to install and use Alfresco in their teams or businesses. Because Alfresco is free, many teams can install and experiment with its ECM features without any upfront cost, often without management approval. The book assumes a degree of technical confidence but does not require specialist system administration or developer skills to get a basic system up and running.

Alfresco is particularly suitable for IT consultants who want or need to set up a flexible enterprise content management system for their clients, be that for demonstration, development, or as a mission-critical platform. This book gets you to that result quickly and effectively.

Though this book is not a developer guide, various examples in the book will help developers to extend Alfresco functionality and to integrate Alfresco with external systems.

Table of Contents

Chapter 1: Introduction to Alfresco
An overview of Alfresco
Alfresco Enterprise 3.0—An overview
How you can benefit from Alfresco
How does the future look like with Alfresco?
Implementing an example solution using Alfresco
Where do you get more information?
Chapter 2: Installing Alfresco
Installing Alfresco
Chapter 3: Getting Started with Alfresco
Introduction to Alfresco Explorer
Getting started with content creation
My Alfresco dashboards
Start with basic configuration
Creating a blue print for your application
Chapter 4: Implementing Membership and Security
The Alfresco membership and security model
Manage system users
Individual user access
Manage user groups
Extend security permissions and roles
Secure your spaces
Secure your content
Choosing the correct security model for you
Migrate existing users to Alfresco
Chapter 5: Implementing Document Management
Managing spaces
Managing content
Library services
Categorizing content
Managing multilingual content
Using network drives to manage content
Microsoft Office 2003 add-ins
Recovering deleted content
The Data Dictionary and space templates
Discussions on spaces and documents
RSS syndication
Migrating existing content into Alfresco
Chapter 6: Implementing Business Rules
Using business rules on spaces
Built-in business rules
Applying actions to individual content
Handling content transformations
Executing JavaScript as business rules
Scheduled actions
Chapter 7: Extending the Alfresco Content Model
Custom configuration
Custom aspect
Advanced property sheet configuration
Custom content type
Custom associations
Dynamic models
Chapter 8: Implementing Workflow
Introduction to the Alfresco workflow process
Simple Workflow
Advanced workflows
Chapter 9: Integrating External Applications with Alfresco
The Alfresco content platform
Web Scripts
Various application integration examples
Chapter 10: Advanced Collaboration Using Alfresco Share
Alfresco Share
SharePoint protocol support with Alfresco Enterprise 3.0
Chapter 11: Customizing the User Interface
Configuring Alfresco Explorer
Various user interface options
Chapter 12: Search
Search using Alfresco Explorer
Configuring the Alfresco search engine
Chapter 13: Implementing Imaging and Forms Processing
Electronic imaging and the paperless office
Forms processing
Sample imaging solution with workflow
OCR integration
Integration with Kofax Ascent Capture
Integration with an eCopy-enabled scanner
Chapter 14: Administering and Maintaining the System
Exporting and importing content
Data backup
Upgrading to newer versions of Alfresco
General maintenance tips
User quota system
Full auditing

What You Will Learn

  • Working with users and membership accounts, including LDAP integration and single sign-on
  • Using Alfresco 3 as a smart document repository; working with automatic version tracking and control, and accessing the repository from the Web, shared network folders, FTP, or Microsoft office tools
  • Making content easy to find using search, content categorization, and metadata
  • Automating document management tasks with business rules and complete workflows
  • Working together using Alfresco's collaboration and syndication features to create effective working groups
  • Customizing the user interface, creating your own dashboard layouts; presenting content in custom ways relevant to your business
  • Integrating external applications such as Liferay Portal, iPhone, Face Book, iGoogle, Microsoft Outlook, Adobe Flex, and Ffmpeg video transcoder with Alfresco
  • Setting up a single instance multi-tenant system, configuring Alfresco as an in-bound email server, and setting up an audit trail

In Detail

Alfresco 3.0 has generated a lot of curiosity with its new content management features. Users have been waiting for a book that covers these concepts along with the security, dashboards, and configuration features of Alfresco 3.

Alfresco 3 includes Alfresco Surf, a new N-Tier Architecture, which delivers scalability and accommodates more users on existing hardware resources. This new release also includes a draft implementation of the CMIS specification, and Microsoft Office SharePoint Protocol support. The new multi-tenancy features enable Alfresco ECM to be configured as a single-instance multi-tenant environment.

This well-crafted and easy-to-use book is a complete guide to implementing enterprise content management in your business using Alfresco 3. It covers the enhanced document management, a new web-based collaborative application called Alfresco Share, and various integration options with external applications.

Alfresco 3 offers true Enterprise Content Management (ECM) by providing an open source alternative to Microsoft SharePoint, Documentum, and Interwoven. It is the most popular Java-based CMS with over 1.5 million downloads, 50,000 live sites, 74,000 community members, and with more than 150 application extensions in forge. This book guides you through creating smart, collaborative content repositories and shows how to use Alfresco 3 to create more elegant document sharing, better collaborative working, and reliable automated workflow processes.

The book also explains how administrators can set up Alfresco 3 for multiple business units as a single-instance multi-tenant environment. Business users can leverage Alfresco Share, a new built-in web-based collaborative content management application bundled with Alfresco repository. It simplifies capturing, sharing, and retrieval of information across virtual teams.

This book shows you how to unleash the power of Alfresco 3 to create collaborative working systems in your enterprise


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