The public account is 100 percent free. With it, you have full online access to the Prezi program except for a few picture editing tools. Your prezis will be public, meaning that anyone can view them on the Internet. You will have 100 MB storage for your prezis, which is fine for most start up users.
The Enjoy account is a subscription that you pay for after the first month. One of the great features that apply to the paid accounts is the privacy option. This option allows you to choose with whom (if anyone) you want to share your prezis. It also allows you to insert your own logo into your presentations, and gives you better support and 500 MB storage. The Enjoy account offers limited access to some of Prezi's picture editing tools.
The Pro account is a subscription that you pay for. The huge benefit of the Pro account is that you can download the Prezi program to your computer (Windows or Mac). Use this account to work in Prezi without being online. With this account comes 2 GB online storage for your presentations, and you will have access to all of Prezi's picture editing tools.
The Teams account is used for businesses and offers the option of storing custom Prezi templates called "branded themes" and centralized billing, which makes it easy to administer several accounts. You are also offered easier access to support and 500 MB storage.
Students and teachers are offered educational accounts. The educational accounts are called Edu Enjoy, Edu Pro, and Edu Teams. These accounts are the same as the accounts described beforehand, but are offered to students and teachers at a reduced price. You are eligible for an educational plan if you sign up for your edu-Prezi account using a school e-mail address.
A prezi is also automatically saved whenever you exit the prezi using the Exit button in the upper-right corner of the Prezi screen. Exit (and save) a prezi by clicking on the Exit button in the upper-right corner of the Prezi window.
Hovering over a prezi's thumbnail gives you access to the icons that you can use to edit or share your prezi. Hovering over a thumbnail produces the Edit, Share, Folder, and Delete icons. The trash icon to the right can be used to delete the prezi as shown in the following screenshot:
To access the full range of file handling features for a prezi, begin by clicking on its thumbnail in the account overview window. This opens the prezi-handling window for that prezi. Here you see your prezi in a small window, as shown in the following screenshot:
At the bottom of the prezi-handling window, you'll find forward and backward arrows that you can click to navigate through the prezi. For faster navigation, use the blue slider tool (visible after hovering over the black navigation bar at the bottom of the window).
- Use Edit to access editing mode for your prezi
- Use Present remotely to start a remote presentation (please refer to Chapter 12, Presenting with Prezi, to learn about presenting)
- Use the Download button to download your prezi (please refer to Chapter 15, Sharing and Collaborating, to learn more about the download of prezis)
- Use the Save a copy option to create a copy of your Prezi (this copy will be immediately accessible in your account overview window)
- The Share option allows you to share a prezi in different ways (please refer to Chapter 15, Sharing and Collaborating, to learn about sharing)
- Use the Embed button to create a small piece of code to use for embedding the prezi on your website (please refer to Chapter 15, Sharing and Collaborating, to learn more about embedding)
The Public & reusable button shows the current privacy choice for your prezi. (Please refer to the Privacy settings section of this chapter to read more about this.)
The trash icon to the very right can be used to delete this prezi.
Folders in Prezi allow you to organize your prezi in categories. Once your prezi are assigned to folders, you can access a specific selection (the prezi in a folder) of your prezi so that you will not have to go through your complete portfolio to find a specific prezi.
The Prezi folders are accessed via the account overview window. On the left side of this window, you will find two folder icons named All Prezis and New folder. Click on All Prezis to see prezis from all folders.
- Hover over the thumbnail. This produces a row of prezi-handling icons at the top of the thumbnail.
- Locate the folder icon. Click on it to open the drop-down menu that lists all the folders you previously created, as shown in the following screenshot:
- Check one or more of the boxes in the drop-down menu to choose which folder(s) you want to assign the prezi to.
Adding a prezi to a folder does not create a copy of this prezi. Consequently, if a folder holds a prezi that you think does not belong in that folder, do not delete the prezi. Instead, hover over the thumbnail to show the icons, click on the Folder icon and deselect the checkbox next to any folder you do not want the prezi assigned to.
If you are using a free account, your prezis will always be public. Users of Enjoy, Pro, Team, and Edu accounts have several options for the privacy settings of a prezi. The other options are Hidden (the prezi can be seen by you and those who have a link) and Private (only you can view the prezi).
- Access the account overview window.
- Click on the thumbnail for the prezi whose privacy settings you want to adjust.
- Click on Public to the right beneath the prezi window.
- The privacy window is now open. Adjust the privacy for a prezi by choosing from Private, Hidden, and Public. Take a look at the following screenshot: