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The Microsoft Outlook Ideas Book

Barbara March

How to organise and manage yourself, your team, and your activities with Microsoft Outlook and Exchange with this book and eBook
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Book Details

ISBN 139781904811701
Paperback144 pages

About This Book

  • Packed with ideas of how all Outlook users can create useful solutions you never thought possible
  • Step by step instructions for storing and extracting information from the  Calendar, Contacts and Tasks folders to create integrated business solutions
  • Great ideas for business, personal, educational and home users

Who This Book Is For

This book is for users who are comfortable with the basic functions of  Outlook, but who want inspiration and direction on manipulating its features to produce powerful methods of viewing, presenting and reporting the wealth of information that it can hold.
Users of Microsoft Access and Excel will recognize the functions and constructs used in some of the examples.
The techniques in this book are applicable to all versions of Outlook from 2000 upwards. Where there are functional differences between the versions, these have been noted.
You need to be running Outlook with MS Exchange Server to use this book

Table of Contents

Chapter 1: The Calendar Folder
A Meetings Schedule
A Record of Goods or Services
A Staff Leave Calendar
A Staff Leave Calendar—Daily View by Department
A Staff Leave Calendar—Sick Leave View
A Calendar View that Records Conference Costs
A Calendar View that Records Your Expenses
A To Do List for Calendar Items
Chapter 2: The Contacts Folder
A Distribution Lists View
A View of Suppliers of Goods or Services
Creating Views of Staff Data
A Length of Service and Leave Entitlement View
A Contacts Folder for Company Vehicles
Chapter 3: The Tasks Folder
Customizing Tasks Folder Views
The My Tasks View
Number of Days Left to Complete a Task
Linking Tasks to Contacts
Completed Assigned Tasks
Completed Tasks
Separate Tasks Folders
Chapter 4: Whole Solutions
Our Company Solution
Our School Solution

What You Will Learn

  • How to apply the features of Outlook to avoid transferring and duplicating data into other programs
  • How to expand your view of Outlook and its capabilities
  • Techniques that will enable you to create your own solutions that are relevant to your situation and environment
  • The confidence and vision to explore and use existing software to develop your own solutions

In Detail

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook.

This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality.

Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these:

  • Monitoring staff leave and printing schedules
  • Managing meeting rooms and printing invoices
  • Managing fleet vehicles, their records, and servicing
  • Managing a school class calendar, student records, attendance, assignments, and reports


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