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IBM Lotus Notes 8.5 User Guide

Karen Hooper

A practical hands-on user guide Book and eBook with time saving tips and comprehensive instructions for using IBM Lotus Notes 8.5 effectively and efficiently
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Book Details

ISBN 139781849680202
Paperback296 pages

About This Book

  • Understand and master the features of Lotus Notes and put them to work in your business quickly
  • Contains comprehensive coverage of new Lotus Notes 8.5 features
  • Includes easy-to-follow real-world examples with plenty of screenshots to clearly demonstrate how to get the most out of Lotus Notes
  • Packed with expert tips and best practices, for using business e-mail, calendars and other Lotus Notes applications for efficient business communication

Who This Book Is For

If you are a business user who wants to get the most out of Lotus Notes, then this book is for you. From beginners to seasoned professionals, this book aims to cover the features, best practices, tips, tricks, and tools that enable you to work smarter—almost effortlessly—in Lotus Notes 8.5.

Table of Contents

Chapter 1: First Impressions (The Client Interface)
Starting Lotus Notes—start your engines
Closing Lotus Notes
Exploring the interface—where, what, and how
Window tabs
Open List—better known as the button that says "Open"
Lotus Notes browser
Chapter 2: To Chat or Not to Chat: Lotus Sametime
What is Sametime
How to use Sametime
Setting Sametime preferences
Sametime help
Chapter 3: Feeds
Adding feeds
Reading feeds
Managing feeds
Chapter 4: Working with Widgets
Widgets do what!
Widgets are where
Adding widgets
Widget options
Exploring Live Text
Chapter 5: Mastering Lotus Notes Mail
Accessing mail in Lotus Notes
Creating and replying to messages
Addressing messages
Formatting messages
Viewing mail
Managing mail with folders
Mail icons
Spell check
Subject warning
Adding a signature to messages
Deleting messages and restoring from Trash
Chapter 6: Lotus Notes Mail Tools
Senders' Colors and Recipient Icons
Collaboration history
Finding available time
Copy Into Tool
Follow Up feature
Message recall
Spell check
Out of office
Junk mail
Mail size indicators and quotas
Mail preferences
Context menu (right-click menu)
Adding tables and sections
Printing documents
Chapter 7: Managing Contacts
Opening contacts
Touring contacts
Adding, editing, and synchronizing contacts
Importing and exporting contacts
Managing groups
Contact preferences
Allowing delegates to access our contacts
Printing contacts
Chapter 8: Calendar and To Dos
Calendar tour
Adding to our calendar
Repeating appointments
Responding to meeting invitations
Creating meetings
Managing meetings—be the chair!
Calendar preferences
Rooms and resources
Printing the calendar
Calendar tools
Group calendars
To Dos
Chapter 9: Working with Lotus Notes Applications
What is a Lotus Notes application
Creating an application from a template
Application properties
Changing application security
Opening applications
Chapter 10: Working Remotely (Replication/Synchronization)
Working offline in Lotus Notes
Preparing to work remotely
Enabling an application to be accessible offline (Creating Local Replicas)
Changing and managing locations
Keeping applications synchronized
Chapter 11: Symphony
What is Lotus Symphony
Documents overview
Spreadsheet overview
Presentation overview
Creating documents, spreadsheets, and presentations
Formatting options
Template organizer
File recovery
Exporting to PDF

What You Will Learn

  • Become more productive by customizing Lotus Notes preferences
  • Explore Sametime features and start using them instantly
  • Set up, read, and manage RSS Feeds in Lotus Notes
  • Quickly access and customize Widgets to your preferences
  • Ease your way to efficient mail management by using new and advanced features
  • Organize, add, import, export, and manage contacts and groups
  • Effectively co-ordinate with co workers and even find a meeting room using the calendar
  • Master Lotus Notes applications with real-world examples
  • Discover tips to work remotely with Lotus Notes
  • Wow your colleagues by using the office suite—Symphony

In Detail

IBM Lotus Notes is an integrated desktop client option providing security-rich e-mail and calendar capabilities with a powerful platform for collaborative business applications. Lotus Notes enables you to take your business communications to a new level efficiently, quickly and productively. Many of us use Lotus Notes in our work on a daily basis and being able to use it more efficiently and smartly will benefit our hectic work lives. This exciting user guide enables business users to master all these aspects simply and effectively.

This book provides comprehensive coverage of Lotus Notes in its entirety. It is easy to follow the instructions as they come with clear explanations and screenshots. This book will introduce the important features of Lotus Notes and at the same time give business users a deeper and clearer understanding of basic functionality, providing the answers to many questions that are encountered while sending mails, using calendars, and working with Lotus Notes applications.

This practical, hands-on user guide shows you how to master all of the new features of Lotus Notes 8.5. This book begins by exploring the client interface of Lotus Notes including the Open List, the Home Page, the Side Bar, as well as many other options. You will see how Sametime facilitates instant communication, and how to get the most out of it. Widgets— small applications that you can install in the Lotus Notes side bar— such as LinkedIn, Google Maps, World clocks, Wikipedia search, and more are discussed at length, enabling you to access valuable information and also customize the widgets quickly.

Messaging is covered in detail, with many time saving features explored. You will learn how to manage your Contacts, and even offer access to others as required. Moving ahead, you will see how calendars can be used to manage time effectively, especially with meetings. Next you will explore Notes applications, and how to work remotely with Lotus Notes. Finally, we introduce Symphony, which is an office suite that is included in Lotus Notes. By following the practical, real-world examples, you will successfully master Lotus Notes and be able to get the most out of this diverse application.


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