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Gnucash 2.4 Small Business Accounting: Beginner's Guide

Beginner's Guide
Ashok Ramachandran

Manage your accounts with this desktop financial manager application
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Book Details

ISBN 139781849513869
Paperback324 pages

About This Book

  • Help small businesses maintain their books of accounts using feature-packed, easy-to-use GnuCash
  • Written by an author who has "been there, done that": who ran two small businesses, understands the needs of small businesses, and guides you to effectively use GnuCash
  • Instead of simply describing the features of the software, this book focuses on how to use this software to plan, get the right numbers, and make the decisions to reach your business goals
  • While beginners can get started quickly, advanced users will find lots of features such as migrating transaction data and integration with other applications that they didn't know existed or could be used that way
  • Written without accounting jargon and with lots of hands-on tutorials, multiple choice questions to check your understanding, and additional challenges thrown at the more adventurous user, in an easy-to-read style

Who This Book Is For

This book is written for you – the self-employed, the owner, partner or leader of micro-enterprises, home businesses, Small Office/Home Office (SOHO), and other small businesses – to help you maintain your books of accounts using GnuCash. This book is also for you – office-bearers of non-profits and students who want to learn accounting hands-on. If you are using a spreadsheet to maintain your business books and are wasting time, or you are handing over a shoe box of receipts to your high-priced accountant or are using another accounting application that is overkill for small business, get this book and download GnuCash.

Table of Contents

Chapter 1: Getting Started with GnuCash
Installing GnuCash on Windows
Time for action – installing GnuCash on Windows
But first, a tip to make your life easier with auto-save
Taking the drudgery out of setting up accounts
Time for action – creating the default business accounts
Getting your business accounts done just right
Time for action – fine tuning business accounts
How to impress your accountant
Strengths and limitations of GnuCash
Chapter 2: Transactions – the Lifeblood of a Business
A quick and easy way to enter simple transactions
Time for action – entering simple transactions quickly and easily
Entering a simple transaction in the account register
Time for action – entering a simple transaction in the account register
Entering a more complex transaction in the account register
Time for action – entering a split transaction in the account register
Anybody can change their mind
Time for action – editing, cancelling, and deleting transactions
A feeling of déjà vu
Time for action – reusing transactions
Chapter 3: Fun and Eye-opening Part - Reports and Charts
Viewing standard reports and charts
Time for action – viewing standard reports and charts
Creating a custom report and saving it
Time for action – creating a custom report and saving it
Working with stylesheets
Time for action – working with stylesheets
Exporting reports
Time for action – exporting reports
Chapter 4: How not to Get Lost in the Transactions Jungle
How not to get lost while hiking in the wilderness
Manual reconciliation
Time for action – reconciling with a printed monthly statement
Electronic reconciliation
Time for action – reconciling with a downloaded electronic statement
Credit card reconciliation
Vital point to remember when importing an OFX file
Recovering from wrong selection of account
Time for action – changing the account to import into
Chapter 5: Repetitive Work? Let GnuCash do it
Let GnuCash worry about recurring transactions
Time for action – creating a recurring transaction from the register
A stitch in time saves nine
Time for action – triggering scheduled transactions
Tool to create many recurring transactions
Time for action – creating scheduled transactions in bulk
Chapter 6: Business Mantra: Buy Now, Pay Later
Credit is the lubricant for the wheels of business
Billing terms and customers
Time for action – setting up billing terms and adding customers
Invoices and Accounts Receivable
Time for action – keeping track of credit sales
Setting the starting invoice number
Time for action – setting the starting invoice number
Processing payment
Time for action – when the check is on hand
Bills and accounts payable
Time for action – keeping track of credit purchases
Chapter 7: Budget: Trip Planner for your Business
Time for action – creating a budget for your business
Employees and payroll
Time for action – making payroll entries in GnuCash
Time for action – making depreciation entries for assets
Owner's drawing
Time for action – entering owner's draw in your books
Chapter 8: Making Tax Times Less Stressful
GnuCash currently supports only US business types for income tax
Setting up income tax related accounts
Time for action – mapping GnuCash accounts to tax schedules
Creating income tax schedule report and TXF export
Time for action – getting the numbers for tax returns
Setting up sales tax tables
Time for action – setting up sales tax tables
Applying sales tax to invoices
Time for action – charging sales tax on sales
Chapter 9: Printing Checks and Finding Transactions
Finding transactions
Time for action – searching for a transaction
Printing checks
Time for action – printing checks
Numbered accounts
Time for action – assigning numbers to accounts
Financial calculator
Time for action – calculating mortgage payments
Chapter 10: Adapting GnuCash for Non-profits and Personalizing
No separate non-profit version of GnuCash
Bookkeeping for non-profits
Time for action – using GnuCash features for non-profits
Keeping funds for projects separately
Time for action – allocating funds for projects
Getting overall Income Statement
Time for action – getting overall Income Statement
Personalizing GnuCash
Time for action – getting your work environment just right
Protecting your data
Time for action – backing up your data
Chapter 11: Data Import/Export: Use your Phone to enter Expenses
Saving expense data in your smartphone and uploading to your PC
Time for action – using a smartphone to save expense data
Sending data through an expense tracking service
Time for action – using an expense tracking service to get data into GnuCash
Migrating to GnuCash from other accounting software
Time for action – migrating to GnuCash from other software
Exporting data from GnuCash
Time for action – exporting data from GnuCash for migration and other purposes
Chapter 12: Application Integration and Other Advanced Topics
These tutorials assume a certain level of proficiency
Using Base to query data
Time for action – using popular office software to query GnuCash data
Using MS Excel to create reports and charts
Time for action – connecting from Excel to create reports and charts
Application integration
Time for action – exporting contact information from GnuCash
Foreign currency transactions
Time for action – invoicing and receiving payment in Canadian dollars
Other handy tips and tricks
Time for action – grouping invoices for each contract separately

What You Will Learn

  • Handle routine transactions with ease, such as creating and processing customer invoices, vendor bills, and employee expense vouchers
  • Use your bank and credit card statements to double-check your accounts by doing smart reconciliation
  • Set up scheduled transactions to automate repetitive work and let GnuCash remind you when bills and payments are due
  • Create a Trip Planner to reach your business goals using GnuCash budgets so that you can drive your business purposefully
  • Make tax times less stressful by mapping GnuCash accounts to your income tax schedules
  • Charge state, county, and local sales tax and print statements to send with payments
  • Print regular and voucher checks, also with memos, to ensure proper credit as well as for professional appearance
  • Extend the features of GnuCash to meet the special needs of non-profits
  • Use your mobile phone to capture expenses on the go
  • Migrate transaction data from other accounting applications
  • Integrate with other applications to avoid redundant data entry causing frustration and errors
  • Use canned reports, customize them, or create your own reports and charts using popular spreadsheet software

In Detail

Attention, small business owners! Stop tax-day stress. Stop procrastinating with a shoebox full of receipts. Stop reinventing the wheel with a spreadsheet. Stop making decisions simply on a hunch. Stop wasting money on software that is overkill. Start by downloading GnuCash and getting your accounts in order. Designed to be easy to use, yet powerful and flexible, GnuCash allows you to track bank accounts, income, and expenses. As quick and intuitive to use as a checkbook register, it is based on professional accounting principles to ensure balanced books and accurate reports. You can do it and Gnucash 2.4 Small Business Accounting Beginner's Guide will help you get up and running with maintaining your accounts.

Gnucash 2.4 Small Business Accounting Beginner's Guide speaks business language, not accountant-speak, because it is written by a former small business owner. It guides you to use GnuCash from scratch with step-by-step tutorials without jargon, pointing out the gotchas to avoid with lots of tips. It will teach you to work on routine business transactions while migrating transaction data from other applications gradually. You will be able to keep on top of transactions and run reports after reading just three chapters!

Beyond Chapter 3, it is up to you how far you want to go. Reconcile with your bank and credit card statements. Charge and pay sales tax. Do invoicing. Track payments due. Set up reminders for bills. Avoid stress at tax time. Print checks. Capture expenses using your mobile phone.

Gnucash 2.4 Small Business Accounting Beginner's Guide gives you the power. Know your numbers. Make decisions with confidence. Drive your business to its full potential.


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