Delivering Time Management for IT Professionals: A Trainer's Manual

Tools, methods, and strategies for delivering effective time management training

Delivering Time Management for IT Professionals: A Trainer's Manual

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Dr. Jan Yager

Tools, methods, and strategies for delivering effective time management training
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Book Details

ISBN 139781783000920
Paperback260 pages

Book Description

In a world where IT is absolutely integral to the way business works and how it interacts with its customers, effective time management within IT is perhaps more important than in any other department. Effective and on-time delivery is essential for any IT team, and ensuring your team is able to plan and deliver results independently as well as being able to cooperate and work cohesively together is the foundation of an exceptional and productive organizational culture.

Business consultant and sociologist Dr. Jan Yager understands exactly what effective time management in IT can bring to a business. In this book she provides you with templates, tips, tools and tricks that you can use to deliver successful time management training for your team. From Agile organization to personal strategies for managing projects, this training manual will provide you with everything you and your team need to cultivate a culture where time is highly valued.

Time Management for IT Professionals: A Trainer’s Manual is designed to make the task of delivering training material easier for you. Featuring exercises and worksheets and plenty of tips that will help you to develop exceptional time management skills this book is indispensable for anyone who recognizes the value of time in a business.

Discover strategies for improving personal productivity and help your team tackle time management headaches such as procrastination with exercises and tasks to help improve personal planning and project management skills. Tackle the distractions of the modern workplace and help your team overcome issues such as perfectionism to ensure they are not only more productive but also happier and successful employees.

Along with goal setting and prioritization for personal success, explore organizational strategies and Agile methodologies with your team. Move from personal goal setting to strategic cohesion as you help your team complete the time management puzzle to see the broad picture – where both personal productivity and organizational efficiency come together.

Table of Contents

Chapter 1: Why Time Management Is More Important Than Ever
Introductory exercise
A definition of time
A definition of time management
Why time management is more essential than ever before
How time management relates to productivity
Managing time in the IT world
Consequences of poor time management
Benefits of excellent time management
Time management is a series of skills that can be taught
Activities
Bibliography
Resources
Summary
Chapter 2: How Efficient Are You? Self-Awareness of Your Body Clock and Work Style
Time management self-assessment
Daily time log
Setting up a weekend time log
Activities
Bibliography
Resources
Summary
Chapter 3: Setting Goals and Prioritizing
What you need to know about goal setting
Setting a measurable goal
Goals should also be S.M.A.R.T.
Setting short- and long-term goals, and why it will make you more effective
Prioritizing goals for greater clarity and productivity
Pareto's 80/20 rule
Re-evaluating and setting new goals
Using a to-do list to prioritize goals
Using the ACTION! system
Activities
Bibliography
Resources
Summary
Chapter 4: Getting Organized
Organizing your day: the value of routine
Causes of disorder and how you can overcome it
Organizing principles to apply to your things
Organizing your desk
Clearing the clutter
Activities
Bibliography
Resources
Summary
Chapter 5: Identifying and Overcoming the Top 15 Time Wasters
Procrastination
Perfectionism
Poor planning
Poor pacing
Failure to delegate
Doing too much at once
Complaining
E-mail addiction
Fear of success
Internet surfing
Fear of failure
Depression
Over-valuing or under-valuing your worth
Jealousy
Blaming others
Activities
Bibliography
Resources
Summary
Chapter 6: Dealing with Distractions, Interruptions, and Handling Change
Taking control of your time and your day
Improving your concentration and focus – understanding your brain!
Dealing with distractions
Most typical reasons for distractions at work
Coping with the most common causes of work distractions
Limoncelli's mutual interruption shield approach
Cirillo's The Pomodoro Technique®
Attention Deficit Hyperactivity Disorder (ADHD)
Multitasking – does it work?
Handling change
Activities
Bibliography
Resources
Summary
Chapter 7: Enhancing Your Verbal and Written Communication Skills for Efficiency
How body language impacts on how your words are perceived
How improved verbal and written communication skills will enhance your productivity by setting goals
Writing effective e-mails
Improving your listening skills
Making the most of meetings
Using your phone more efficiently
Communication time saver
Activities
Bibliography
Summary
Chapter 8: Setting and Meeting Deadlines
Why do so many people dread deadlines?
Changing attitudes toward deadlines
Deadlines as a useful time management tool
Guidelines for how to set realistic deadlines
Project management basics
Working with a project manager – is this something you should be delegating? If so, to whom?
Strategies if you agreed to an unrealistically quick deadline
If you and your staff practice effective time management, you are more likely to set and meet deadlines
Activities
Bibliography
Resources
Associations
Summary
Chapter 9: Improving Your Work and Personal Relationships
Why work relationships matter
Getting along better with others at work
Dealing with conflict
Making time for connections at work
Tips for improving your business relationships
Collaborating for innovation and efficiency
Successful delegation
Why delegating is a time saver
Selecting the right person to delegate to
Dealing with the poor time management skills of those you work for or report to
Fostering better personal relationships
Activities
Bibliography
Resources
Networking groups
Summary
Chapter 10: Cultivating a Work-Life Balance
Defining work-life balance
Why having a work-life balance is so important
Recognizing if your life is out of balance
The reality or myth of work-life balance
Creating your ideal workday
The hazards of being a workaholic
The top six ways to develop work-life balance
Why taking vacation time is key for your work and for your greater efficiency and balance
Making the most of your evenings and weekends
Activities
Bibliography
Resources
Summary
Chapter 11: Closing the Training
Keeping up with technology
Time and culture considerations
Cross-cultural issues
Top 12 time management ideas for IT professionals
Creating a work and personal self-improvement plan
Conducting your Q&A session
The final review of the training
Distributing and collecting the training evaluation
Activities
Bibliography
Resources
Summary

What You Will Learn

  • Develop your team’s project management skills and ensure they are adept to deliver to deadlines
  • Discover how essential communication is to time management and find exercises and strategies to boost those skills
  • Cultivate strong self-awareness in your team to recognize their own strengths and weaknesses to find their preferred style of working
  • Tools and tips to help you equip your team for the distractions and pace of the modern workplace

Authors

Table of Contents

Chapter 1: Why Time Management Is More Important Than Ever
Introductory exercise
A definition of time
A definition of time management
Why time management is more essential than ever before
How time management relates to productivity
Managing time in the IT world
Consequences of poor time management
Benefits of excellent time management
Time management is a series of skills that can be taught
Activities
Bibliography
Resources
Summary
Chapter 2: How Efficient Are You? Self-Awareness of Your Body Clock and Work Style
Time management self-assessment
Daily time log
Setting up a weekend time log
Activities
Bibliography
Resources
Summary
Chapter 3: Setting Goals and Prioritizing
What you need to know about goal setting
Setting a measurable goal
Goals should also be S.M.A.R.T.
Setting short- and long-term goals, and why it will make you more effective
Prioritizing goals for greater clarity and productivity
Pareto's 80/20 rule
Re-evaluating and setting new goals
Using a to-do list to prioritize goals
Using the ACTION! system
Activities
Bibliography
Resources
Summary
Chapter 4: Getting Organized
Organizing your day: the value of routine
Causes of disorder and how you can overcome it
Organizing principles to apply to your things
Organizing your desk
Clearing the clutter
Activities
Bibliography
Resources
Summary
Chapter 5: Identifying and Overcoming the Top 15 Time Wasters
Procrastination
Perfectionism
Poor planning
Poor pacing
Failure to delegate
Doing too much at once
Complaining
E-mail addiction
Fear of success
Internet surfing
Fear of failure
Depression
Over-valuing or under-valuing your worth
Jealousy
Blaming others
Activities
Bibliography
Resources
Summary
Chapter 6: Dealing with Distractions, Interruptions, and Handling Change
Taking control of your time and your day
Improving your concentration and focus – understanding your brain!
Dealing with distractions
Most typical reasons for distractions at work
Coping with the most common causes of work distractions
Limoncelli's mutual interruption shield approach
Cirillo's The Pomodoro Technique®
Attention Deficit Hyperactivity Disorder (ADHD)
Multitasking – does it work?
Handling change
Activities
Bibliography
Resources
Summary
Chapter 7: Enhancing Your Verbal and Written Communication Skills for Efficiency
How body language impacts on how your words are perceived
How improved verbal and written communication skills will enhance your productivity by setting goals
Writing effective e-mails
Improving your listening skills
Making the most of meetings
Using your phone more efficiently
Communication time saver
Activities
Bibliography
Summary
Chapter 8: Setting and Meeting Deadlines
Why do so many people dread deadlines?
Changing attitudes toward deadlines
Deadlines as a useful time management tool
Guidelines for how to set realistic deadlines
Project management basics
Working with a project manager – is this something you should be delegating? If so, to whom?
Strategies if you agreed to an unrealistically quick deadline
If you and your staff practice effective time management, you are more likely to set and meet deadlines
Activities
Bibliography
Resources
Associations
Summary
Chapter 9: Improving Your Work and Personal Relationships
Why work relationships matter
Getting along better with others at work
Dealing with conflict
Making time for connections at work
Tips for improving your business relationships
Collaborating for innovation and efficiency
Successful delegation
Why delegating is a time saver
Selecting the right person to delegate to
Dealing with the poor time management skills of those you work for or report to
Fostering better personal relationships
Activities
Bibliography
Resources
Networking groups
Summary
Chapter 10: Cultivating a Work-Life Balance
Defining work-life balance
Why having a work-life balance is so important
Recognizing if your life is out of balance
The reality or myth of work-life balance
Creating your ideal workday
The hazards of being a workaholic
The top six ways to develop work-life balance
Why taking vacation time is key for your work and for your greater efficiency and balance
Making the most of your evenings and weekends
Activities
Bibliography
Resources
Summary
Chapter 11: Closing the Training
Keeping up with technology
Time and culture considerations
Cross-cultural issues
Top 12 time management ideas for IT professionals
Creating a work and personal self-improvement plan
Conducting your Q&A session
The final review of the training
Distributing and collecting the training evaluation
Activities
Bibliography
Resources
Summary

Book Details

ISBN 139781783000920
Paperback260 pages
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