The Microsoft Outlook Ideas Book


The Microsoft Outlook Ideas Book
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Overview
Table of Contents
Author
Support
Sample Chapters
  • Packed with ideas of how all Outlook users can create useful solutions you never thought possible
  • Step by step instructions for storing and extracting information from the  Calendar, Contacts and Tasks folders to create integrated business solutions
  • Great ideas for business, personal, educational and home users

Book Details

Language : English
Paperback : 144 pages [ 235mm x 191mm ]
Release Date : March 2006
ISBN : 1904811701
ISBN 13 : 9781904811701
Author(s) : Barbara March
Topics and Technologies : All Books, Microsoft Other, Other, Enterprise, Microsoft


Table of Contents

Preface
Chapter 1: The Calendar Folder
Chapter 2: The Contacts Folder
Chapter 3: The Tasks Folder
Chapter 4: Whole Solutions
Index
  • Chapter 1: The Calendar Folder
    • A Meetings Schedule
      • Creating the Calendar View
        • What Just Happened?
    • A Record of Goods or Services
      • Creating the Calendar View
        • What Just Happened?
      • How to Use This View
    • A Staff Leave Calendar
      • Creating the Calendar View
        • What Just Happened?
    • A Staff Leave Calendar—Daily View by Department
      • Creating the Calendar View
        • What Just Happened?
    • A Staff Leave Calendar—Sick Leave View
      • Creating the Calendar View
        • What Just Happened?
    • A Calendar View that Records Conference Costs
      • Creating the Calendar View
        • What Just Happened?
    • A Calendar View that Records Your Expenses
      • Creating the Calendar View
        • What Just Happened?
    • A To Do List for Calendar Items
      • Creating the Calendar View
        • What Just Happened?
    • Summary
  • Chapter 2: The Contacts Folder
    • A Distribution Lists View
      • Creating the Contacts View
        • What Just Happened?
    • A View of Suppliers of Goods or Services
      • Creating the Contacts View
        • What Just Happened?
    • Creating Views of Staff Data
    • A Length of Service and Leave Entitlement View
      • Creating the Contacts View
        • What Just Happened?
      • Adding Details of Company Vehicles
    • A Contacts Folder for Company Vehicles
      • Creating the Contacts View
        • What Just Happened?
    • Summary
  • Chapter 3: The Tasks Folder
    • Customizing Tasks Folder Views
      • The Assigned to Me View
      • The Assigned by Me View
      • Tasks Assigned by Me View
    • The My Tasks View
      • Creating the View
        • What Just Happened?
    • Number of Days Left to Complete a Task
      • Creating the Task
    • Linking Tasks to Contacts
    • Completed Assigned Tasks
      • Creating Tasks for a Workshop
        • What Just Happened?
    • Completed Tasks
      • The Completed Repairs View
        • What Just Happened?
      • Filtering the View of Completed Repairs
      • The Completion Time Analysis View
        • What Just Happened?
    • Separate Tasks Folders
      • A Tasks To Do List
        • What Just Happened?
      • Reusable Tasks
        • Meetings Checklist
        • Induction Checklist
    • Summary
  • Chapter 4: Whole Solutions
    • Our Company Solution
      • Meeting Room Management
      • Creating a Meeting Rooms View
      • Creating the Meeting Room Calendar View
        • What Just Happened?
      • Invoicing Meeting Room Bookings
      • Creating the Appointment Form
        • What Just Happened?
      • Meeting Room Maintenance
        • Using the Meeting Room Solution
        • Invoicing Room Bookings
      • Creating the Calendar View for Bookings and Invoices
        • What Just Happened?
      • Sales
      • Creating the Orders Mail Folder
        • What Just Happened?
    • Our School Solution
      • Creating the Students Contacts Folders
        • What Just Happened?
      • Creating the Subjects Contacts Folder
        • What Just Happened?
      • Creating the Teachers Contacts Folder
        • What Just Happened?
      • Creating the Classrooms Contacts Folder
        • What Just Happened?
      • Assigning the Classes Calendar Folders
      • Creating the Assignments Tasks Folder
        • What Just Happened?
      • Creating the Journal Reports Folder
        • What Just Happened?
      • Creating the Notes Folder
    • Summary

Barbara March

Barbara March's long career in office administration, in many different industries, and her passion for computer software led her into software training. After obtaining Microsoft Office Specialist qualifications at Expert level and becoming a Microsoft MOUS Master Instructor, Barbara extended her knowledge and expertise further in MS Office by achieving outstanding pass marks in ECDL Advanced examinations. This knowledge and expertise, she has applied in all her posts including her current role as a data analyst in a local authority. Barbara's analytical mind forces her to question the accepted boundaries of the software she uses and to apply her flair and imagination to find ways to use the software capabilities to the limit and to the benefit of her performance and professionalism.

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Submit Errata

Please let us know if you have found any errors not listed on this list by completing our errata submission form. Our editors will check them and add them to this list. Thank you.


Errata

- 1 submitted: last submission 04 Jan 2012

Errata type: typo | Page number: 18

Under the section "Creating the calender view" In the fourth bulleted point, the option for last day is given as "Last Day. Format([End]-1,"ddd dd mm yy)"". This should be as "Last Day. Format([End]-1,"ddd dd mm yy")".

 

Sample chapters

You can view our sample chapters and prefaces of this title on PacktLib or download sample chapters in PDF format.

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What you will learn from this book

  • How to apply the features of Outlook to avoid transferring and duplicating data into other programs
  • How to expand your view of Outlook and its capabilities
  • Techniques that will enable you to create your own solutions that are relevant to your situation and environment
  • The confidence and vision to explore and use existing software to develop your own solutions

In Detail

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook.

This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality.

Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these:

  • Monitoring staff leave and printing schedules
  • Managing meeting rooms and printing invoices
  • Managing fleet vehicles, their records, and servicing
  • Managing a school class calendar, student records, attendance, assignments, and reports

A fast-paced guide for instruction and inspiration on creating powerful solutions for small businesses and organizations using Outlook. Throw away your other applications, and learn to use Outlook in practical ways that you never imagined possible!

Approach

This book takes a practical, hands-on approach to working with Microsoft Outlook. Carefully structured to lead you through all the steps of each examples, this book will help you to use Outlook in ways you never imagined possible.

Who this book is for

This book is for users who are comfortable with the basic functions of  Outlook, but who want inspiration and direction on manipulating its features to produce powerful methods of viewing, presenting and reporting the wealth of information that it can hold.
Users of Microsoft Access and Excel will recognize the functions and constructs used in some of the examples.
The techniques in this book are applicable to all versions of Outlook from 2000 upwards. Where there are functional differences between the versions, these have been noted.
You need to be running Outlook with MS Exchange Server to use this book

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