Managing Adobe Connect Meeting Room

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Successfully create and host web meetings, virtual classes, and webinars with Adobe Connect with this book and ebook

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by Miloš Radovanović Miloš Vučetić | September 2013 | e-Learning

In this article by Miloš Radovanović and Miloš Vučetić, the authors of the book Learning Adobe Connect 9, will explain how to edit various settings for existing meetings.

Modern world organizations require effective collaboration in order to improve productivity. Today we live in an era of companies that are spread across different continents, while there is an ever-increasing need to effectively share information in real time and to discuss a multitude of ideas, no matter where we are.

Conferencing tools enable users to increase their productivity and improve communication with their functionalities that include interactive experiences supported by multiple features. One of the most advanced conferencing tools and the market leader today is Adobe Connect. With its features that include audio and video, various sharing capabilities, meeting recordings, advanced users management, and file sharing and transferring, it is a great tool that will help you organize and present your content in the most efficient manner while capturing audience with rich and engaging presentations.

In this article, you will master all functionalities on how to edit different settings for already existing meetings.

In this article we will cover the following topics:

  • The Meeting information page
  • The Managing Edit information page
  • The Managing Edit participants page

(For more resources related to this topic, see here.)

The Meeting Information page

In order to get to the Meeting Information page, you will first need to navigate to the Meeting List page by following these steps:

  1. Log in to the Connect application.
  2. Click on the Meetings tab in the Home Page main menu.

When you access the Meetings page, the My Meetings link is opened by default and a view is set on the Meeting List tab. You will find the meeting that is listed on this page as shown in the following screenshot:

By clicking on the Cookbook Meeting option in the Name column (marked with a red outline), you will be presented with the Meeting Information page. In the section titled Meeting Information, you can examine various pieces of information about the selected meeting. On this page, you can review Name, Summary, Start Time, Duration, Number of users in room(that are currently present in the meeting room), URL, Language(selected), and the Access rights of the meeting.

The two most important fields are marked with a red outline in the previous screenshot. The first one is the link to the meeting URL and the second is the Enter Meeting Room button. You can join the selected meeting room by clicking on any of these two options.

In the upper portion of this page, you will notice the navigation bar with the following links:

  • Meeting Information
  • Edit Information
  • Edit Participants
  • Invitations
  • Uploaded Content
  • Recordings
  • Reports

By selecting any of these links, you will open pages associated with them. Our main focus of this article will be on the functionalities of these pages. Since we have explained the Meeting Information page, we can proceed to the Edit Information page.

The Edit Information page

The Edit Information page is very similar to the Enter Meeting Information page. We will briefly inform you about the meeting settings, which you can edit on this page. These settings are:

  • Name
  • Summary
  • Start time
  • Duration
  • Language
  • Access
  • Audio conference settings

Any changes made on this page are preserved by clicking on the Save button that you will find at very bottom of this page. Changes will not affect participants who are already logged in to the room, except changes to the Audio Conference settings. Next to the Save button, you will find the Cancel button. Any changes made on the Edit Information page, which are not already saved will be reverted by clicking on the Cancel button.

The Edit Participants page

After the Edit Information page, it's time for us to access the next page by clicking on the Edit Participants link in the navigation bar. This link will take you to the Select Participants page. In addition to the already described features, we will introduce you to a couple more functionalities that will help you to add participants, change their roles, or remove them from the meeting.

Example 1 – changing roles

In this example, we will change the role of the administrators group from participant to presenter by using the Search button. This feature is of great help when there are a large number of Connect users that are already added as meeting participants. In order to do so, you will need to follow the steps listed:

  1. In the Current Participants For Cookbook Meeting table on the right-hand side, click on the Search button located in the lower-left corner of the table. When you click on the Search button, a text field for instant search will be displayed.
  2. In the text field, enter the name of the Administrators group or part of the group name (the auto-complete function should recognize the name of the present group).
  3. When the group is present in the table, select it.
  4. Click on the Set User Role button.
  5. Select new role for this group in the menu. For the purpose of this example, we will select the Presenter role.
  6. By completing this action, you will grant Presenter privileges in the Cookbook Meeting table to all the administrators as shown in the following screenshot:

Example 2 – removing a user

In this example, we will show you how to remove a specific user from the selected meeting. For the purpose of this exercise, we will remove the Administrators group from the Participants list. In order to complete this action, please follow the given steps:

  1. Select Administrators in the Current Participants For Cookbook Meeting table.
  2. Click on the Remove button.
  3. Now, all the members of this group will be excluded from the meeting, and Administrators should not be present in the list.

Example 3 – adding a specific user

This example will demonstrate how to add a specific user from any group. For example, we will add a user from the Authors group to the Current Participants list.

  1. In the Available users and Groups table, double-click on the Authors group.

    This action will change the user interface of this table and list all the users that belong to the Authors group. Please note that table header is now changed to \Authors.

  2. Select a specific user and click on the Add button.
  3. This will add the selected user from the Authors group to the Current Participants For Cookbook Meeting table.

One thing that we would like to mention here is the ability to perform multiple selections in both the Available Users and Groups and Current Participants For Cookbook Meeting tables. To enable multiple selection functionality, select a specific user and group by clicking and selecting Ctrl and Shift on the keyboard at the same time. By demonstrating these examples, we reviewed the Edit Participant link functionalities.

Summary

In this article, we learned how to master all functionalities on how to edit different settings for already existing meetings.

We covered the following topics:

  • The Meeting information page
  • The Managing Edit information page
  • The Managing Edit participants page

Resources for Article:


Further resources on this subject:


Learning Adobe Connect 9 Successfully create and host web meetings, virtual classes, and webinars with Adobe Connect with this book and ebook
Published: April 2013
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About the Author :


Miloš Radovanović

Miloš Radovanović is a software engineer at software powerhouse PSTech in Belgrade, Serbia, where he dedicates most of his time to working on projects related to the Adobe Connect application. His love affair with the application involves development of various Adobe Connect components on the backend side, with occasional road trips to the frontend. His engineering skills are extended across a multitude of exciting world renowned platforms and technologies including Java, MySQL, Eclipse, Ant, Hibernate, Spring, and Flex. He began his life-changing journey with the Adobe Connect application as a quality automation engineer where he was exposed to all of the marvelous application features.

He graduated from University of Belgrade, with MSc. in Applied Mathematics. In addition to being completely dedicated to his work, Miloš loves soccer, snowboarding, and the incredible sounds of house music. He lives in Belgrade, Serbia, with his beloved wife Nataša.

Miloš Vučetić

Miloš Vučetić is a software engineer at software development company PSTech in Belgrade, Serbia. Miloš connected with the Adobe Connect application for the first time as a quality automation engineer, where his passion for in-depth code testing introduced him to the magnificent features of this great application. He continued his work on the application on the creative side by developing various components for Connect, along with a large bundle of third-party tools that integrate perfectly with Adobe Connect due to his never-ending quest for perfection and quality. His artistic soul continues to expand horizons, as he uses Flex and Java to continue his great works of programming and further enhance users' visual and functional experience with Connect. In his everyday enterprise adventures, he uses multiple technologies and platforms to improve every aspect of his development skills. He graduated from the University of Belgrade, with a B.A. in Information Systems and Technologies. He lives with his girlfriend, Zorica, in Belgrade, who occasionally lets him play cards with his friends.

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